There are some folks that work best on their own. Their task is assigned. They go at it with no teammates distracting them. Who knows? Perhaps they string together something magical.
However in the workplace, many times you have to work as a team. Groups are often a part of the culture of an office. And the better a team communicates, the healthier the work environment will be. While the workplace has many stressors, the goal is to remove workplace stress so you have healthier employees. And one of those ways – good communication.
If your employees are working in teams, here are a few good tips to encourage your employees with:
1. Make sure everyone understands the task: In a group, go over the task. Understand what the task entails. Assign roles to group members. Make sure everyone understands what they need to do individually.
2. Listen: Hear and make sense of what your colleagues are saying; use good, active non-verbal behaviors like looking at people when they speak, nodding your head when you agree with something, and sitting forward to show involvement. (source)
3. Keeping the discussion on task: If the conversation drifts, bring the group back onto task. (source)
4. Include everyone: Some people have a tendency to not speak up in groups. Engage them. Ask them their opinions, and give them feedback. Chances are, they might be sitting on great ideas.
5. Offer constructive criticism: There is nothing more frustrating than having an idea shot down by a fellow group member, and as part of the group, you don’t want to create unnecessary conflict by being cold to an idea. Instead, understand what your team member is trying to accomplish, and offer criticism in a constructive manner. Level with that person, and try to make them understand your point of view.
6. Review your project with your group: Just like you would proofread a report or an email, your project needs reviewing, and you’ll need to do with the team. Reviewing won’t just clean up written mistakes, but will also bring up last minute ideas that may improve the project.
Good communication in the workplace and in small groups make things go a lot smoother. Apply these tips to your small group and we’re sure your presentation or project will be successful…. and your employees less stressed.